Structured Document Management System

Challenge

Unstructured document management leads to time loss and increased security risks

Documents are the backbone of every company - but without clear processes and centralized storage, risks, additional work, and compliance gaps can quickly arise.

Confusing storage: A lack of structure makes it difficult to find relevant information quickly.
Unsecure approvals: Without clear review and approval processes, the risk of outdated or incorrect documents increases.
High search effort: Manual searches tie up valuable resources in day-to-day business.
Distributed storage locations: Different storage locations prevent uniform document control and collaboration.
Difficult compliance with standards: Requirements such as ISO 9001 or IATF 16949 are difficult to implement without defined processes.
Lack of transparency: Unclear document statuses delay workflows and decisions.

Without a powerful document management system, quality and security gaps can creep in. At the same time, you lose valuable time on administrative tasks.

Solution

How to implement document control easily and in compliance with standards

With our DMS software, you retain control over your documents from the initial draft to archiving and work standards-compliant across all processes. At the same time, you reduce your administrative workload in quality management for document control.

Central platform: Your team can access all documents at any time from any location.
Clear structure: Predefined filing structures, document types, and templates ensure that you can get started right away.
Secure approvals: Flexible, multi-level workflows ensure that only verified content is circulated.
Guaranteed compliance with standards: You comply with standards such as ISO 9001 or IATF 16949 with traceable approval and distribution steps and clear versioning.
Fast search: Find any document quickly with custom filters, keywords, and saved search queries.
Efficient processes: Automated read confirmations, template management, and AI-supported functions reduce your administrative workload.
Versatile applications: Support for management systems, product and sales documentation, form management, and corporate knowledge – adaptable across industries.

This allows you to create clear structures, meet all compliance requirements, and ensure future-proof document control.

A woman sits in front of a monitor and works on a process map

Benefits

Key features at a glance

Flexible approval workflows

Flexibly adapt single- or multi-stage approval processes to roles or specific individuals.

Standards establish clear guidelines

Define your own rules with freely configurable document types, document lifecycles, workflows, attributes, and style sheets.

Smart AI features

Automatic summaries, multilingual document comparisons, and intelligent search suggestions support your work.

Transparent document statuses

You can always see whether a document is in progress, awaiting approval, or already invalid.

Integrated process map

The graphical navigation guides new employees directly to all relevant departmental documents.

Central cloud availability

Access all documents securely at any time, regardless of your location, without the need for complex local installations.

SCREENS

Clear structure and intuitive operation

PeakAvenue Documents software screen Workflow for document control — Flexible and customizable workflows with single- or multi-stage approval processes

Software screen with process map — Intuitive and efficient user guidance through graphical navigation

Manage your documents easily, quickly, and securely

We would be happy to show you how you can optimize your processes and meet compliance requirements with our document management system.

Document Management System for Maximum Efficiency